Creative Ops Coordinator (Asana)

TL;DR

Creative Ops Coordinator (Asana): Configuring a new Asana instance from the ground up for the marketing and brand teams with an accent on workflow optimization and structure. Focus on building project templates, automation rules, and intake forms to streamline creative delivery.

Location: Remote

Compensation: $50–$100 per hour

Company

hirify.global is a digital banking platform designed to provide small business owners with collaborative money management tools to increase their success rate.

What you will do

• Audit current creative workflows and translate them into a detailed Asana build plan.
• Configure the Asana workspace structure, including teams, projects, and naming conventions.
• Develop project templates for recurring tasks such as campaigns, video productions, and podcast episodes.
• Implement task dependencies, milestones, and custom fields to track work from brief to delivery.
• Create automated rules and intake forms to reduce manual updates and streamline request processes.
• Document the system and train the marketing team on its usage.

Requirements

• Deep, hands-on expertise in building and managing Asana instances from scratch.
• Strong understanding of creative and marketing team workflows and handoffs.
• Ability to work independently and deliver clean, documented work on time.
• Clear written communication skills for system documentation.

Nice to have

• Experience implementing Asana specifically for brand or marketing teams.
• Proficiency with Asana's advanced features: portfolios, goals, workload, and reporting dashboards.
• Experience integrating Asana with tools like Slack, Google Drive, or Notion.
• Familiarity with other PM tools such as Monday.com, ClickUp, or Linear.

Culture & Benefits

• High level of autonomy and trust in solving complex challenges.
• Culture of relentless reinvention and continuous improvement.
• Focus on tangible impact and results over recognition.
• Emphasis on direct, honest feedback and professional growth.

Hiring process

• 30-minute interview with the Director of Brand.
• 30-minute interview with the Director of PMM.