Scheduling Coordinator

TL;DR

Scheduling Coordinator: Maintaining a day to day calendar of all client scheduled events, staffing them with the appropriate vendor personnel, and liaising this information between sales, clients, and the vendors with an accent on accurately setting up the assignments and documentation in various databases. Focus on proactively sourcing new vendors for future assignments and completing all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor.

Location: US-New York, NY US-Philadelphia, PA

Salary: $55,000-65,000

Company

hirify.global is the world’s largest provider of language services and technology solutions for global business.

What you will do

• Schedule depositions, arbitrations, meetings in our internal database.
• Confirm the next day’s calendar with all clients / vendors.
• Staff those proceedings with applicable independent personnel.
• Answer client emails in regards to scheduling.
• Assist in educating sales on the scheduling process, and handling correspondence for sales when necessary.
• Document key information in job folders for each assignment in regards to client requests, production needs, and billing.

Requirements

• Minimum Bachelor’s degree or its equivalent.
• Multi-tasking capabilities.
• Capable of staying organized throughout the day.
• Strong attention to detail.
• Excellent and confident communication skills, both written and oral.
• Ability to work well under pressure while maintaining professionalism.

Nice to have

• Relevant industry or like-minded office experience.
• Previous challenging / high demand role.
• Knowledge of legal terminology / court reporting industry.

Culture & Benefits

• Comprehensive benefits package including medical, dental, and vision insurance, 401k matching, membership to child-care providers, and other TransPerks.
• Birthday off.
• Growth opportunities.
• Continuous dialogue with management about growth opportunities throughout your tenure with the company.