Administrative Group Assistant (AI)

TL;DR

Administrative Group Assistant (AI): Providing operational and administrative support to the leadership team with an accent on scheduling, meeting coordination, and process efficiency. Focus on managing communication flows, executing special projects, and providing in-person support to the CEO in the Napa area.

Location: Must be based in or near Napa, CA, with a hybrid remote/onsite component for local tasks.

Salary: $35–$45 per hour.

Company

A technology-driven mineral exploration company that builds AI models to guide decisions on mining programs and discover critical battery metals.

What you will do

• Take administrative and operational tasks off managers’ plates to support core priorities.
• Coordinate scheduling for team meetings, offsites, and cross-functional working sessions.
• Handle document formatting, expense reporting, and project follow-ups.
• Provide occasional in-person assistance, errands, and document handling for the CEO in the Napa area.
• Act as a central hub of information flow and manage communication in a Slack-first environment.
• Own ad-hoc projects and continuously identify ways to streamline team processes.

Requirements

• Location: Must be based in or near Napa, CA to support in-person CEO tasks.
• 3+ years of administrative or operational support experience in a fast-moving environment.
• Proven ability to work independently, anticipate needs, and handle multiple priorities.
• Experience with real-time communication tools like Slack.
• Willingness to become a certified notary within 3 months of starting.
• Strong professionalism, discretion, and reliability in handling sensitive information.

Culture & Benefits

• Collaborative and proactive team environment focused on high-impact exploration.
• Exposure to cutting-edge AI technology in the mining and resource industry.
• Opportunity to transition from a part-time role to a full-time position.
• Emphasis on transparency, solutions-oriented mindsets, and process improvement.