Hr Executive Business Administrator

TL;DR

Hr Executive Business Administrator: Providing administrative and operational support to a senior Human Resources executive with an accent on managing complex logistics, communications, and operational processes. Focus on supporting HR leadership team and advancing strategic HR priorities across the organization.

Location: ZeniMax Media, Inc. @ Rockville, MD, US

Salary: $75,000- $130,000 per year

Company

ZeniMax Media is home to a diverse collection of world class development studios and publishing teams dedicated to creating groundbreaking interactive entertainment.

What you will do

• Own complex calendar management, including prioritization, conflict resolution, and coordination across multiple time zones.
• Manage end-to-end travel planning and expense reporting with a high level of accuracy and compliance with company policies.
• Provide support for high-volume HR operational activities, including regulatory and compliance reporting, employee inquiries and requests for information (RFIs), issue tracking, project coordination, HR metrics and reporting, and ERG-related support.
• Support executive meeting preparation by synthesizing background materials, drafting summaries and meeting minutes, and assisting with follow‑up communications and key meeting materials.
• Support day-to-day HR operational needs, including purchasing, vendor coordination, PR/PO submissions, and basic budget tracking for HR programs, employee initiatives, and events; partner closely with Finance and Procurement to ensure timely processing.

Requirements

• 5+ years of experience supporting a senior leader in a complex, fast-paced organization.
• Strong organizational, prioritization, and time-management skills with consistent attention to detail.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Experience with enterprise scheduling, expense, purchasing, and collaboration tools

Nice to have

• Sound judgment and discretion in day-to-day decision-making.
• Proactive, solution-oriented mindset with a strong sense of ownership.
• Ability to build effective working relationships across HR, finance, and studio teams.
• Consistent follow-through and reliable execution in support of leadership priorities

Culture & Benefits

• U.S.-based employees have access to healthcare benefits, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, wellbeing benefits, paid vacation time, paid sick and mental health time, and several paid holidays, among others.
• Embrace diversity, equity, and inclusion in everything.
• Culture is based on principles of respect, inclusion, and fair treatment.