Recruiting Coordination and Operations Specialist (AI)

TL;DR

Recruiting Coordination and Operations Specialist (AI): Managing end-to-end interview coordination and recruiting system operations for a fast-growing AI research lab with an accent on process optimization, data integrity, and candidate experience. Focus on streamlining high-volume scheduling across time zones and building scalable recruiting infrastructure.

Location: Must be based in or be able to relocate to San Francisco, California

Compensation: $110,000 - $190,000 USD

Company

hirify.global is an AI research organization building advanced collaborative intelligence, founded by engineers behind major projects like ChatGPT, PyTorch, and Mistral.

What you will do

• Manage high-volume interview coordination across multiple calendars, stakeholders, and time zones.
• Maintain data integrity and audit processes across the ATS and recruiting software stack.
• Identify process gaps and implement scalable workflows for recruiting operations.
• Coordinate all logistics, including travel, expenses, and room setup for candidates.
• Partner with recruiting and hiring teams to scale interviewer pools and training.
• Track interview feedback and ensure hiring velocity stays on track.

Requirements

• Must be able to work onsite in San Francisco
• Experience in high-volume scheduling, calendar management, or recruiting coordination.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace, Slack, and modern scheduling tools.
• Proactive mindset with strong attention to detail.
• Visa sponsorship is available for qualified candidates

Nice to have

• 1+ years of experience in a recruiting coordination or scheduling role.
• Experience with ATS and HRIS platforms like Greenhouse, GoodTime, or Workday.
• Proven ability to partner effectively with recruiters and hiring managers.
• Experience supporting technical or leadership-level hiring.

Culture & Benefits

• Comprehensive health, dental, and vision insurance.
• Unlimited PTO and paid parental leave.
• Relocation support provided as needed.
• Work in a collaborative environment with top-tier AI researchers and engineers.