Fractional Chief Of Staff

TL;DR

Fractional Chief of Staff (People & HR, Operations): Bringing structure and operational excellence to all parts of Parallel Bio as it scales with an accent on translating strategy into action and designing systems that help a fast-moving team execute and deliver results. Focus on creating clarity, coaching teams toward operational rigor, and helping founders scale their impact.

Location: In-person role based at our San Francisco office

Company

Parallel Bio is leveraging the human immune system to unlock safer, more effective drugs.

What you will do

• Design and manage the cadence of leadership meetings, project sprints, and progress reviews.
• Build accountability systems in Asana to ensure initiatives have clear ownership, scope, and timelines.
• Partner with leadership to translate company goals into actionable project plans.
• Ensure cross-functional projects move forward by coordinating dependencies, clarifying ownership, and tracking deliverables.
• Audit and refine how we use Asana, Notion, and Slack to ensure they work together seamlessly.
• Support founders in prioritization, planning, and maintaining organizational focus.

Requirements

• Experience: 5+ years supporting senior leadership or operations in at least two startups or high-growth teams in biotech, deep tech, or science-driven environments.
• Tool Mastery: Deep expertise in Asana (task design, dependencies, boards), Notion (documentation systems, dashboards), and Slack (automation and integrations).
• You’re wired to bring clarity and order—breaking big goals into trackable milestones.
• You don’t just plan; you ensure progress happens and deliverables are met.
• You write and speak with influence, enabling alignment without micromanagement.
• Comfortable with ambiguity, you make fast, pragmatic decisions and keep others moving forward.

Culture & Benefits

• Drive execution and ensure cross-functional projects move seamlessly from planning to completion.