Senior Executive Assistant

TL;DR

Senior Executive Assistant (Administration): Providing administrative support to executives with an accent on managing calendars, travel arrangements, and communication. Focus on coordinating strategic initiatives and ensuring efficient logistical operations in a global environment.

Location: Remote (United Kingdom). Being based in Europe would be extremely advantageous.

Company

hirify.global is a global cyber protection company that provides natively integrated cybersecurity, data protection, and endpoint management solutions.

What you will do

• Handle routine correspondence and inquiries with precision.
• Oversee and manage calendars, scheduling and coordinating meetings across multiple calendars and time zones.
• Arrange all aspects of business travel including flights, hotels, transportation, visas, and permits.
• Plan and coordinate logistics for meetings and events, including agenda preparation, food and beverage arrangements, and on-site management.
• Lead and support strategic initiatives by coordinating with various departments to ensure projects are executed on time and within scope.
• Collaborate with the finance team to monitor budgets, track expenses, and manage financial reporting.

Requirements

• 5+ years of proven experience as an Executive Assistant, preferably within a fast-paced and global environment.
• University degree or advanced degree preferred.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Discretion and confidentiality in handling sensitive information.
• Strong written and verbal communication in English, with attention to detail.
• Proficiency in Microsoft 365: PowerPoint, Excel, Word, OneNote, Teams and Cloud-based document management.

Nice to have

• Experience within the cybersecurity industry a plus.
• Familiarity with systems like Workday, Alchemer, Surveysparrow, SAP Concur, Camtasia, Atlassian products: JIRA, Confluence, Tableau.

Culture & Benefits

• Detail-oriented, organized, and motivated to learn.
• Hands-on, dependable, and results-driven, with a strong sense of ownership.
• Collaborative and team-focused, committed to supporting colleagues and building positive working relationships.
• Adaptable and resilient, able to handle shifting priorities with urgency and focus.