Executive Assistant to the CEO

TL;DR

Executive Assistant: Shielding the CEO's time, managing their calendar, inbox, and travel, and ensuring operational excellence behind the scenes with an accent on anticipating needs and operating independently. Focus on streamlining executive support processes, coordinating key initiatives, and contributing to high-impact special projects.

Location: Remote (United States), with ability to work in EST timezone

Company

hirify.global is building the future of work where human expertise meets digital teammates to drive productivity gains for enterprises, leveraging Agentic AI and a platform that combines generative AI, human-in-the-loop workflows, and an Enterprise Skill Graph.

What you will do

• Own and independently manage the CEO’s calendar, inbox, and travel arrangements.
• Prioritize, triage, and draft email responses, flagging key messages for internal stakeholders.
• Coordinate hiring processes for leadership roles handled by the CEO.
• Prepare briefing notes, background summaries, and context for key meetings.
• Search, analyze, and extract actionable information regarding technology and language market dynamics and competitor landscape.
• Manage and contribute to special projects as needed, and support personal administrative tasks.

Requirements

• Fluency in English, both spoken and written.
• 1+ years prior experience in a similar administrative role.
• Outstanding organizational, time management, and multitasking skills with strong attention to detail.
• Proficient in G-suite tools (Google Calendar, Google Sheets, Gmail).
• Strong analytical and communication skills.
• High discretion, loyalty, and proactive attitude.
• Comfortable with ambiguity and self-managing in a highly intense startup environment.
• Ability to work in EST timezone.

Nice to have

• Experience with Greenhouse, Slack, Notion, Miro.

Culture & Benefits

• Fully remote global team of 200+ people spread across 30+ countries.
• Be part of an AI Native Organization, leveraging AI across all areas to accelerate decision-making.
• Innovating a $100 Billion multilingual content industry with an AI-powered platform.
• Opportunity to join a fast-growing Series C startup aiming to exceed $100M ARR and $1B in valuation.
• Committed to building a culture that highlights respect, appreciation, diversity, and high performance.