Executive Assistant, COO & CCO (AI)

TL;DR

Executive Assistant (AI): Partnering with the Chief Commercial Officer and Chief Operating Officer to manage complex schedules, facilitate communication, and provide comprehensive administrative support in a fast-paced AI technology company. Focus on orchestrating international travel, daily agendas, event support, and inbox management for C-suite executives, ensuring seamless operations globally.

Location: Hybrid in London, UK

Company

hirify.global is a technology company building an end-to-end AI platform that enables enterprises to orchestrate AI-powered work and expand human capacity through superintelligence.

What you will do

• Manage complex calendar and dynamic schedules for COO and CCO, strategically organizing meetings and commitments.
• Plan all logistics for international and domestic travel, including flights, hotels, and ground transportation.
• Ensure daily agenda updates and compile comprehensive prep sheets and background information for external meetings.
• Provide EMEA on-site support for in-person events and conferences, ensuring seamless logistical execution.
• Triage CCO's and COO's inboxes, prioritize messages, and draft emails on their behalf.
• Serve as a key liaison with internal and external stakeholders to support executive schedules and regional priorities.

Requirements

• 5+ years of experience as an administrative professional supporting a C-level executive in a fast-paced, high-growth technology company.
• Must be located in London and able to work in a hybrid model from the London office as needed.
• Proven experience with heavy calendar management and booking complex international travel.
• Proficiency in Google Workspace and ability to quickly master new tools.
• Exceptional organizational, time management, and attention to detail skills.
• Outstanding communication with experience coordinating globally-distributed teams.

Culture & Benefits

• Generous PTO, plus company holidays.
• Comprehensive medical and dental insurance.
• Paid parental leave (12 weeks) and fertility and family planning support.
• Competitive pension scheme and company contribution.
• Annual work-life stipends for wellness and learning & development.
• Company-wide and team off-sites.
• Competitive compensation and company stock options.