Executive Assistant to the Cofounder/CEO

TL;DR

Executive Assistant: Supporting the Cofounder/CEO by managing calendars, coordinating communications, and handling logistics with an accent on driving operational efficiency and handling sensitive information. Focus on anticipating needs and proactively identifying opportunities to create leverage for the leadership team.

Location: NYC-based role (4 days/week in our Flatiron office, with some remote flexibility). Must be legally authorized to work in the U.S. for this position.

Company

hirify.global is building an AI-native, patient-friendly healthcare system centered on nutrition to improve health outcomes and help people live healthier, longer lives.

What you will do

• Manage the CEO's calendar, ensuring alignment with top priorities, and provide personal support.
• Coordinate internal and external meetings, including agenda setting and preparation of briefing materials.
• Plan and manage travel logistics, itineraries, accommodations, and expense reporting.
• Act as a liaison between executives and stakeholders, ensuring timely communication.
• Drive operational efficiency by implementing systems and processes for task management and information flow.
• Handle sensitive and confidential information with the highest degree of professionalism and discretion.

Requirements

• 5+ years of experience as an Executive Assistant, ideally supporting C-suite leaders in fast-paced or high-growth companies.
• Master time management and calendar prioritization, able to juggle competing demands seamlessly.
• Possess strong written and verbal communication skills to confidently represent executives.
• Be highly detail-oriented and deliver polished, high-quality work.
• Be tech-savvy and comfortable with productivity tools (Notion, Slack, Todoist).
• Thrive in ambiguous, dynamic environments and bring a proactive, problem-solving mindset.
• Must be legally authorized to work in the U.S. for this position.

Culture & Benefits

• Work in a fast-paced, high-growth environment focused on improving people's health.
• Opportunity to work with a solutions-oriented mindset and a team-first attitude.
• Embody positivity and professionalism within the company culture.
• Engage in a mission-driven organization addressing nutrition-related chronic disease.