Executive Assistant (Legaltech)

TL;DR

Executive Assistant (Legaltech): Ensuring the smooth execution of company operations, leadership alignment, and executive efficiency with an accent on managing complex schedules, coordinating cross-departmental communication, and acting as a strategic support to the COO. Focus on proactively anticipating needs, managing multiple priorities, and maintaining discretion in a fast-paced tech environment.

Location: Remote (US)

Salary: $100K – $130K

Company

hirify.global is on a mission to close the justice gap using technology and AI, empowering personal injury lawyers and victims to get the justice they deserve.

What you will do

• Manage the COO’s complex calendar, balancing internal/external meetings and domestic/international travel.
• Prepare concise meeting briefs and daily summaries, ensuring the COO is fully informed.
• Support COO-led operational initiatives by tracking milestones and managing project dashboards.
• Act as the first point of contact for internal and external communications, drafting executive correspondence.
• Plan and execute seamless domestic and international travel itineraries, managing all logistics.
• Prioritize and track internal and external requests to ensure nothing drops.

Requirements

• Minimum 3–5 years of experience supporting C-level executives, preferably in tech, legal-tech, or operations-heavy industries.
• Exceptional organizational skills, time management, and strong written and verbal communication.
• A high degree of discretion, emotional intelligence, and the proven ability to be anticipatory.
• Tech-savvy with experience in Google Workspace, Slack, Zoom, and other collaboration tools like Asana or Notion.
• Prior exposure to startups, SaaS, or data-driven environments.

Culture & Benefits

• Choice of medical, dental, and vision insurance plans.
• Flexible paid time off, sick leave, and disability.
• 10 US observed holidays, and Canadian statutory holidays by province.
• A home office stipend.
• 401(k) for US-based employees and RRSP for Canada-based employees.
• Paid parental leave.