Executive Assistant to the CEO

TL;DR

Executive Assistant to the CEO: Enabling the CEO to operate at their best by managing priorities, coordinating complex schedules, and ensuring seamless day-to-day operations with an accent on strategic gatekeeping, problem-solving, and organization. Focus on managing a complex and ever-changing calendar across multiple time zones, coordinating executive leadership and board meetings, and handling confidential information with integrity.

Location: Hybrid in Israel. Temporary remote work from anywhere in the world for up to 2 months is available after 6 months of employment.

Company

hirify.global is an HR platform transforming how modern, mid-size businesses manage people globally, achieving triple-digit year-over-year growth since 2015.

What you will do

• Act as a trusted right hand to the CEO, managing a complex and ever-changing calendar across multiple time zones.
• Coordinate internal and external meetings, including executive leadership sessions, board meetings, and investor interactions.
• Prepare agendas, briefing materials, presentations, and follow-ups to ensure meetings are impactful.
• Manage end-to-end travel arrangements (flights, accommodation, itineraries, visas as needed).
• Serve as a key point of contact between the CEO and internal/external stakeholders, handling communications with professionalism and discretion.
• Track key action items and priorities, following up to ensure timely execution.

Requirements

• Proven experience (+3 years) as a Personal Assistant or Executive Assistant supporting a senior executive.
• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities calmly and effectively.
• Strong written and verbal communication skills in English.
• High emotional intelligence, sound judgment, and the ability to build trust at all levels.
• Proactive, detail-oriented, and comfortable anticipating needs before they arise.
• Tech-savvy and confident using productivity tools (AI tools, Google Workspace, Slack, Zoom, etc.).

Culture & Benefits

• Flexible hybrid working model with a work from home allowance.
• Company share options plan and pre-IPO equity.
• Payment for sick leave from the first day.
• 2 Social Impact days per year for volunteering.
• Annual Headspace subscription and wellness benefits.
• Temporary remote work from anywhere in the world for up to 2 months (after 6 months of employment).
• Fun company and team social events.
• Bob balance days (4 additional days within a calendar year).