Executive Assistant (SaaS)

TL;DR

Executive Assistant (SaaS): Providing administrative support to two Engineering Executives in the Product & Technology organization with an accent on managing schedules, coordinating travel, and handling communications. Focus on proactively addressing matters, following up on projects, and maintaining effective relationships with internal and external stakeholders.

Location: Must be based in Austin, TX office and work a hybrid onsite schedule based upon their Executives' schedules (~3 days per week).

Salary: 59,904.00 - 82,368.00 USD Annual

Company

hirify.global provides construction management software.

What you will do

• Keep executives well-informed of upcoming commitments and responsibilities.
• Proactively handle matters and follow through on meetings, projects, and initiatives.
• Communicate directly and professionally with direct reports, senior leadership, customers, and partners on behalf of executives.
• Support executives in preparation of team meetings and circulate meeting notes.
• Manage complex calendar updates to reflect business priorities.
• Independently handle travel coordination and monthly expense reconciliation.

Requirements

• 4+ years of tactical/strategic administrative support at the Executive level within a SaaS company.
• Bachelor’s degree in Business Administration or equivalent work experience.
• High proficiency with Slack, Google Apps, Concur, Workday, and MS Office Suite.
• Demonstrated professionalism, exceptional communication, and interpersonal skills.
• Ability to remain flexible and agile in a constantly changing environment.
• Stakeholder management skills, ensuring teamwork, collaboration, and alignment across the executive's teams.

Culture & Benefits

• Effective relationships across the organization