TL;DR
Executive Assistant: Provides high-impact strategic administrative support to the Chief Client Officer, managing executive priorities and complex client-facing schedules within a rapidly evolving global organization. Focus on technical administrative excellence, client relations, cross-functional collaboration, and discreet project management support.
Location: New York, NY. Must be legally authorized to work in the United States for any employer without requiring current or future visa sponsorship.
Salary: $80,000 - $132,000 + bonus + equity + benefits.
Company
hirify.global is a global data and AI platform empowering investment professionals to turn complex financial information into actionable intelligence, serving over 1,400 firms in nearly 60 countries.
What you will do
- Provide comprehensive strategic calendar and travel management, including complex internal/external calendaring across international time zones and real-time adjustments.
- Act as a strategic gatekeeper and primary liaison for the Executive Office, engaging professionally with clients, board members, and investors.
- Plan and support executive-level meetings, leadership offsites, and client events, including capturing notes and ensuring deliverables are met.
- Collaborate with the US-based leadership team and administrative community to improve communication, streamline processes, and drive office culture.
- Draft and prepare executive communications, presentations, and briefing documents using Google Slides/PowerPoint.
- Support high-priority initiatives by tracking action items, managing special projects, and ensuring alignment across the client-facing organization.
Requirements
- 6+ years of experience supporting C-suite leaders, preferably in a high-growth, late-stage startup, finance, or client-facing environment.
- Proven ability to operate effectively in fast-paced, ambiguous, and constantly changing environments with a calm, solutions-oriented approach.
- Exceptional written and verbal communication skills, adept at working with various personality types and leadership styles.
- Meticulous attention to detail with the ability to prioritize multiple assignments and change direction quickly.
- Advanced proficiency with Google Workspace (Docs, Sheets, Slides), Slack, Zoom, and ideally Salesforce or similar CRM tools.
- Demonstrated sound judgment and executive presence, with the ability to influence and "push back" thoughtfully when necessary.
Culture & Benefits
- Work for an equal opportunity employer committed to promoting a welcoming environment where inclusion and belonging are held as a shared responsibility.
- Opportunity to contribute to a company that values ownership, collaboration, client success, innovation, and continuous learning.
- Offers bonus, equity, and a comprehensive benefits package.
- Provides reasonable accommodation for individuals with disabilities to participate in the job application or interview process.
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