Executive Assistant to the CEO (AI)

TL;DR

Executive Assistant (AI): Shielding the CEO’s time and ensuring operational excellence by managing calendars, inboxes, and travel, and coordinating leadership hiring processes. Focus on anticipating needs, enabling faster decisions, and supporting high-impact special projects within an AI-native organization.

Location: Remote (Costa Rica). Required to work in the EST timezone.

Company

hirify.global is a Series C AI-native company building an AI-powered platform for multilingual content, enabling enterprises to create, translate, and localize global content at scale.

What you will do

• Manage the CEO's calendar, inbox, and travel arrangements independently.
• Prioritize, triage, and draft email responses, flagging key messages.
• Coordinate hiring processes for leadership roles handled by the CEO.
• Prepare briefing notes, background summaries, and context for key meetings.
• Search, analyze, and extract actionable information regarding technology and language market dynamics and competitor landscape.
• Manage and contribute to special projects as needed, and support personal administrative tasks.

Requirements

• Fluency in English (C1), both spoken and written.
• 1+ years of prior experience in a similar administrative role.
• Outstanding organizational, time management, and multitasking skills with strong attention to detail.
• Proficient in G-suite tools, including Google Calendar, Google Sheets, and Gmail.
• Strong analytical and communication skills to interact with various stakeholders.
• High discretion, loyalty, and proactive attitude.
• Comfortable with ambiguity and self-managing in a highly intense startup environment.
• Ability to work in the EST timezone.

Nice to have

• Experience with Greenhouse, Slack, Notion, and Miro.

Culture & Benefits

• Fully remote global team with 200+ people across 30+ countries.
• Opportunity to be part of an AI-Native Organization, using AI across all areas.
• Innovating the $100 Billion multilingual content industry with an AI-powered platform.
• Join a fast-growing post-Series C startup transitioning to a company exceeding $100M in ARR and $1B in valuation.
• Culture committed to diversity, respect, appreciation, and high performance, fostering an inclusive environment.