Executive Assistant

TL;DR

Executive Assistant: Providing high-level executive support and Chief of Staff–style coordination for a Global Managing Partner, enabling focus and execution across investing and internal initiatives. Focus on managing complex global calendars, communications, travel, and supporting community initiatives while anticipating needs in a fast-paced environment.

Location: Remote and México based, with regular collaboration across LATAM and U.S. (Bay Area) time zones.

Company

hirify.global is a venture capital firm that invests in founders building fast-growing technology companies.

What you will do

• Propose, coordinate, and confirm a high-volume professional calendar across LATAM and U.S. time zones, balancing competing priorities.
• Triage and organize incoming email, drafting responses and serving as a professional extension of the executive.
• Coordinate domestic and international travel, including flights, lodging, and ground transportation.
• Arrange and coordinate meetings, events, hackathons, and community initiatives, including logistics and follow-ups.
• Conduct light background research and prepare concise briefing materials for meetings and engagements.
• Maintain organized systems for contacts, notes, and relationship context, and support content initiatives.

Requirements

• Experience supporting senior executives in fast-paced, high-trust environments.
• Demonstrated excellence in calendar management, scheduling, and executive communications.
• Strong written and verbal communication skills with high discretion for confidential information.
• Exceptional organizational skills, attention to detail, and follow-through.
• Comfort working across time zones and with globally distributed teams.
• Proficiency with Google Workspace, Microsoft Office, Slack, and modern collaboration tools.
• Must be based in Mexico.

Nice to have

• Experience in venture capital, startups, technology, or founder-led organizations.
• Familiarity with LATAM startup ecosystems and global investing contexts.
• Experience supporting executives involved in content creation, community initiatives, or events.
• Strong judgment and comfort acting as a point of contact on behalf of an executive.

Culture & Benefits

• Thrive in fast-moving environments, anticipating needs, and making complex systems feel simple and seamless.
• High ownership-driven mindset with a service-oriented, entrepreneurial approach.
• Reliable operational partner who anticipates needs and solves problems before they arise.