Senior Executive Assistant (Administrative Support)

TL;DR

Senior Executive Assistant (Administrative Support): Managing administrative and operational tasks for a senior Engineering Executive to optimize their effectiveness and efficiency, with an accent on calendar and travel management, communication, and project follow-up. Focus on proactively handling matters, ensuring confidentiality, and driving successful outcomes under deadline pressure for internal and external stakeholders.

Location: Hybrid in Austin, Texas, United States (3 days/week onsite)

Salary: $76,544.00–$105,248.00 USD Annual

Company

hirify.global is a SaaS company that provides construction management software.

What you will do

• Work closely with the Executive to keep them informed of upcoming commitments and responsibilities.
• Strategize regularly with the Executive, proactively handling matters and ensuring successful outcomes for meetings, projects, and initiatives.
• Communicate directly and professionally on behalf of the Executive with direct reports, senior leadership, customers, and partners.
• Support Executive in preparing team meetings, capturing action items, driving resolution, and circulating meeting notes.
• Manage complex calendars and international travel, updating meeting cadences and aligning schedules.
• Independently coordinate international and domestic travel and reconcile monthly expenses.

Requirements

• 8+ years of tactical and strategic administrative support at a Senior Executive level within a SaaS company.
• Bachelor’s degree in Business Administration or a related field, or equivalent work experience.
• High proficiency with Slack, Google Workspace, Concur, Workday, and Navan.
• Strong dedication to meeting the expectations of leadership and senior executives, maintaining effective relationships.
• Demonstrated professionalism with exceptional communication and interpersonal skills.
• Ability to remain flexible and agile in a constantly changing environment.
• Strong stakeholder management skills, fostering teamwork, collaboration, and alignment across executive teams.

Nice to have

• Experience supporting an Engineering organization.
• Proficiency with Confluence, Jira, and other Atlassian tools.