Administrative Assistant

TL;DR

Administrative Assistant: Providing essential support to senior leaders within a global enterprise sales organization, maintaining operational efficiency for a virtual, worldwide team with an accent on calendar management, event planning, and travel coordination. Focus on complex scheduling across different time zones, assisting with visa processes, and ensuring smooth administrative operations in a high-level technology environment.

Location: Hybrid in Redmond, WA

Salary: $24.04-33.65 hourly

Company

hirify.global is a technology solutions firm headquartered in Bellevue, Washington, focused on leveraging cutting-edge technology to unlock value and transform companies.

What you will do

• Fully manage calendars for senior leaders, ensuring consistency and alignment with priorities across time zones.
• Plan and support events, manage logistics, and contribute to team morale.
• Arrange domestic and international travel, including visa processes, for senior executives.
• Provide general administrative support, including records management, supplies, and basic bookkeeping.
• Coordinate meetings, prepare agendas, and set up conference calls/video conferences.

Requirements

• 5+ years of experience in administrative or executive administrative roles, with a strong focus on calendar management and event planning.
• Previous experience supporting senior executives, preferably within enterprise-level organizations like Microsoft.
• Extensive experience with Microsoft internal tools and software, including Word, Excel (V-lookups, pivot tables), and PowerPoint.
• High school diploma or GED required.
• Exceptional verbal and written communication skills and strong organizational abilities.
• Proactive approach to problem-solving and ability to work independently with discretion.

Culture & Benefits

• Comprehensive medical, dental, and vision coverage.
• Flexible Spending Account and 401k program.
• Competitive PTO offerings and Parental Leave.
• Opportunities for professional growth and development.
• Work with diverse teams and gain hands-on experience with technology.