Executive Assistant / Business Development Coordinator

TL;DR

Executive Assistant / Business Development Coordinator: Supporting the two founders (CEO and CCO) of hirify.global across new business development activities and complex administrative tasks with an accent on diary management, strategic follow-ups, and client communication. Focus on coordinating high-profile engagements, research, and presentation preparation for entertainment, music, and sports content opportunities.

Location: Based in-office 5 days per week, London

Company

hirify.global is a multidimensional creative company working on short form content, immersive experiences, and longer form content across entertainment, music, and sports.

What you will do

• Manage complex diaries and daily schedules for the CEO and CCO.
• Arrange and prepare meetings, including tech setup, agendas, minutes, and action tracking.
• Handle travel bookings, itineraries, expenses, and general administrative support.
• Conduct research on projects, clients, talent, and industry activity.
• Coordinate planning of external presentations and events, tailoring portfolio decks.
• Attend meetings, take notes, and provide follow-up actions.

Requirements

• Strong all-round EA and coordination experience and skills are essential (organisation, management, coordination).
• Experience in multi-tasking and time management.
• Experience dealing with staff, external contacts, talent, and clients.
• Articulate with excellent interpersonal and written communication skills.
• Fully computer literate with Google Suite skills; Apple hardware and Keynote familiarity a plus.
• Proactive, attention to detail, and ability to work in a fast-paced environment.
• A passion for animation, film, culture, and immersive content and an entrepreneurial spirit is a must.

Culture & Benefits

• Flexible working practices and commitment to an inclusive workplace.
• Holiday leave increasing with service, plus additional gifted days off.
• Option to purchase 5 extra days holiday per year.
• Work from anywhere in the world for 2 weeks.
• Worldwide travel insurance for you and your family.
• Enhanced Maternity and Paternity leave and pay.
• Employee Assistance Programme (EAP), Cycle 2 Work scheme, Season travel ticket loan.
• Perkbox & BHN Extras, Eyecare contributions, Sabbatical.