Executive Business Administrator - MAI (AI)

Location: Mountain View, California, United States

Base pay: USD $76,800–$151,900 per year across the U.S.; USD $95,000–$123,400 per year for specific locations in the San Francisco Bay Area and New York City metropolitan area.

Company

hirify.global AI's Superintelligence Team is a startup-like team developing humanist superintelligence systems that remain controllable, safety-aligned, and anchored to human values.

What you will do

• Manage complex, evolving calendars across multiple time zones for one primary leader and up to two additional leaders; prepare agendas, briefing materials, and meeting logistics.
• Capture meeting notes, track actions and deliverables, and coordinate timely follow-up across stakeholders.
• Support headcount planning, recruiting, intern and university programs, onboarding, offboarding, equipment provisioning, security groups, and new-hire setup.
• Manage expense documentation, purchase orders, statements of work, reimbursements, and basic budget tracking in compliance with policy.
• Plan internal and external events, off-sites, seminars, and complex domestic and international travel, including visas and detailed itineraries; travel with executives and remain on call when needed.
• Partner with workplace and facilities teams on desk assignments, restacks, build-outs, utilization data, and future space planning; improve processes and mentor administrative professionals.

Requirements

• Bachelor's degree in a relevant field such as Liberal Arts, Business Administration, Management, or Computer Science, plus 3+ years of experience in financial management, business planning, operations management, strategy, project management, human resources, or business-related roles; equivalent experience is accepted.
• Proactive problem-solving skills, strong organization, prioritization, and follow-through across competing deadlines.
• Ability to remain adaptable and calm under pressure in ambiguous and rapidly changing environments.
• Strong written and verbal communication, active listening, emotional intelligence, and discretion with senior leaders and cross-functional teams.
• Ability to build trusted relationships, represent leaders professionally, and identify practical process improvements independently.

Nice to have

• Master's degree in a relevant field plus 3+ years of relevant experience, or bachelor's degree in a relevant field plus 5+ years of relevant experience; equivalent experience is accepted.
• Familiarity with hirify.global Office, Teams, and Slack.

Culture & Benefits

• Work within a startup-like hirify.global AI team focused on controllable, safety-aligned AI and human values.
• Collaborate across product and workplace teams in an inclusive environment centered on respect, integrity, accountability, and growth.
• Some roles may be eligible for benefits and other compensation.
• The position remains open for at least five days, with applications accepted on an ongoing basis until filled.

Hiring process

• Applications are accepted on an ongoing basis until the position is filled.
• Reasonable accommodations are available during the application process upon request.