Executive Assistant & Business Partner to the CEO (AI)

Location: San Francisco, United States; in-person work in the office five days a week is required.

Salary: $140K–$165K annually, plus equity.

Company

hirify.global is building an AI Workspace for Insurance that helps underwriters, brokers, and carriers automate routine work and focus on higher-value decisions.

What you will do

• Own the CEO's calendar, inbox, priorities, complex scheduling, travel, and occasional personal logistics.
• Prepare the CEO for key meetings with agendas, pre-reads, context, and stakeholder coordination.
• Capture decisions and action items, drive follow-through, and build an operating system for priorities, open loops, and commitments.
• Coordinate board meetings, investor updates, leadership syncs, research, process improvements, and cross-functional initiatives.
• Run the San Francisco office, including vendors, supplies, food, facilities, and daily operations.
• Plan offsites, all-hands, celebrations, customer and candidate events, onboarding, internal communications, and culture initiatives.

Requirements

• 5–8+ years supporting a founder, CEO, or C-suite leader, ideally in a fast-growing startup.
• Experience owning office or workplace operations, events, or team culture programs.
• Excellent judgment, discretion, and experience handling confidential information.
• Highly organized and detail-oriented, able to build structure without losing speed.
• Clear, warm communication skills and the ability to adapt to different styles and build trust across teams.
• Ability to anticipate needs, identify issues early, and resolve them independently.
• Calm and effective performance in a high-stakes, fast-changing environment.
• Fluency with Google Workspace, Slack, Notion, and AI assistants such as Claude or ChatGPT.
• Based in San Francisco and willing to work in the office five days a week.
• The role is unsuitable for candidates who prefer rigid or slow-moving environments, want to manage rather than execute, are not comfortable with high ownership, cannot work in person in San Francisco, or require work/life balance.

Nice to have

• Experience at an AI or B2B SaaS company.

Culture & Benefits

• Fast-moving, high-integrity environment focused on clarity, quality, speed, communication, and craftsmanship.
• Close partnership with founders and leadership, with broad exposure to early-stage operations.
• Opportunity to shape culture and foundational processes at a growing AI company.
• Fully covered health, dental, and vision benefits; company 401(k); and meaningful stock options.
• Unlimited PTO, commuter benefits, onsite lunch and dinner, and team events including happy hours and offsites.
• Outstanding in-office culture in the heart of San Francisco.