Executive Assistant

Location: New York, United States. Workplace type: On site.

Salary: USD 65,000–75,000 annually, depending on experience.

Company

hirify.global is a global collective of 800+ architects, engineers, urbanists, inventors, researchers, and business professionals based in New York, Copenhagen, Los Angeles, London, and Barcelona.

What you will do

• Coordinate complex domestic and international travel for NYC Partners, including itinerary changes and disruptions.
• Manage priority, client-facing, and multi-party meetings across time zones, with routine calendar support.
• Draft correspondence and act as a point of contact for clients, consultants, vendors, and internal teams.
• Coordinate meeting and workshop logistics, including briefing materials, visitor access, rooms, and catering.
• Prepare and reconcile Partner expenses in Concur and support Partner timesheets in CMAP.
• Maintain Partner preferences, open items, recurring processes, handover documentation, and support architecture licensure administration and authorized stamping and signing processes.

Requirements

• 2+ years of Executive Assistant or comparable administrative experience, ideally supporting multiple senior leaders.
• Experience coordinating complex international business travel, preparing executive expenses, and managing changing priorities.
• Strong experience with Microsoft Office Suite.
• Clear communication, sound judgment, and discretion when handling confidential information.
• Comfort incorporating AI into daily workflows.
• Proactive, highly organized, detail-oriented, calm under pressure, and able to manage multiple urgent tasks.
• Enjoyment of a creative, international, and collaborative environment.

Culture & Benefits

• Creative, fast-moving, team-oriented workplace valuing camaraderie, initiative, and continuous improvement.
• Generous time off, 12 recognized holidays, and Winter Break.
• Medical, dental, vision, ancillary, and disability insurance; flexible spending accounts for health and dependent care.
• 401(k) plan with a 3% company match.
• Pre-birth leave, parental leave, and flexible return-to-work options.
• Catered Wednesday lunches, a dog-friendly office, Friday beers, biannual parties, and other perks.