Recruiting Coordinator (Contract) (Crypto)

Location: Remote-US; ideally based in San Francisco, CA or New York City, NY. Local candidates are preferred to work from the San Francisco or New York office at least 2 days per week.

Company

Phantom is a fully remote fintech and crypto company building a global trading app for open markets, including perpetuals, prediction markets, tokenized assets, stablecoins, and memes.

What you will do

• Coordinate and schedule interviews across all stages, internal meetings, candidate debriefs, and occasional recruiting events.
• Serve as the main candidate contact, provide timely updates, answer questions, and set clear expectations.
• Administer Ashby, LinkedIn, Notion databases, and other recruiting tools while maintaining accurate candidate data.
• Prepare weekly recruiting progress reports for executive leadership.
• Partner with recruiters and hiring managers to keep processes moving, flag bottlenecks, and improve recruiting operations.

Requirements

• At least 1 year of coordination experience in recruiting, office coordination, executive assistance, operations, or a similar scheduling- and logistics-focused role.
• Bachelor’s degree or equivalent.
• Strong organizational and time-management skills, with the ability to manage multiple requests and changing priorities.
• Clear, professional written and verbal communication with candidates and internal stakeholders.
• Comfort working with Google Workspace and Notion.
• Highly organized, efficient, process-driven, and able to create structure from ambiguity.
• Exceptional critical thinking, responsiveness, attention to detail, and ability to solve complex problems with little to no error.

Nice to have

• Experience in a startup or high-growth technology company.
• Hands-on experience with an ATS such as Greenhouse, Lever, or Ashby.
• Exposure to technical recruiting for engineering, product, or data roles, or to university recruiting.
• Curiosity about crypto, blockchains, or Web3 products.

Culture & Benefits

• Six-month contract with a possibility of extension and a 40-hour work week.
• Fully remote environment with flexible hours; office work is preferred for local candidates in San Francisco or New York.
• Work focused on global financial access, user control, security, and self-custody.
• Benefits such as salary, equity, insurance, retirement plan, stipends, and unlimited vacation are available only to full-time employees.