Senior Executive Assistant (AI)

Location: New York - Manhattan, United States. Hybrid role requiring office attendance two to three days per week, with additional attendance when needed for executive commitments, leadership meetings, and business events.

Salary: $90,000–$124,000 per year, plus bonus based on personal and company performance.

Company

hirify.global USA is a specialty commercial insurance business serving commercial clients through broker and direct distribution channels, with products including technology, cyber and data risk, professional liability, media, entertainment, management liability, property, and terrorism coverage.

What you will do

• Provide proactive, high-level support to the Group Chief Marketing and Revenue Officer, managing diaries, inboxes, commitments, access, correspondence, and information flow.
• Coordinate leadership meetings, governance forums, agendas, papers, briefing materials, minutes, decisions, action logs, document management, and version control.
• Plan complex domestic and international travel, including itineraries, accommodation, transport, documentation, and contingencies.
• Coordinate executive events, off-sites, town halls, visits, stakeholder meetings, and related administrative logistics.
• Maintain executive-office systems, process expenses and supplier administration, and support senior recruitment, onboarding, and continuity across the EA team.
• Improve executive-support processes and use Microsoft 365, collaboration platforms, and AI-enabled productivity tools to increase quality and efficiency.

Requirements

• Significant experience supporting a C-suite executive, Executive Director, or equivalent senior leader in a complex organization.
• Experience managing complex diaries, inboxes, executive commitments, multiple priorities, and time zones.
• Experience coordinating senior leadership and governance meetings, including agendas, papers, minutes, decisions, and action records.
• Proven experience organizing complex domestic and international travel, executive events, and leadership activities.
• Experience working with Executive Committee members, Board-level stakeholders, senior external contacts, and confidential commercially important information.
• Track record of anticipating and resolving administrative, scheduling, and logistical issues in fast-moving or ambiguous environments.
• Experience producing and quality-checking correspondence, presentations, briefing packs, and executive documents, and improving administrative processes.
• Advanced capability in Microsoft 365, Outlook, Word, PowerPoint, Teams, SharePoint, and collaboration tools.
• Exceptional organization, judgment, communication, relationship-building, discretion, attention to detail, flexibility, and ability to manage changing priorities while protecting executive time.

Nice to have

• Experience supporting a newly established, expanding, or evolving executive function or a global or matrix organization.
• Experience supporting Executive Committee or Board governance, a Group CEO’s office, senior recruitment and onboarding, or professional EA networks.
• Experience introducing digital, automation, or AI-enabled tools into executive-support processes.

Culture & Benefits

• Values-driven culture focused on Courage, Ownership, Integrity, Connectedness, and being Human.
• 401(k) with company matching, health insurance, vision, dental, FSA plans, and company-paid life and disability coverage.
• Paid parental leave, a four-week paid sabbatical after every five years, financial adoption assistance, and medical travel reimbursement.
• Annual reimbursement of up to $600 for health club membership or fitness programs.
• Modern open offices, complimentary drinks, and a dynamic creative work environment.
• Occasional flexibility outside standard hours may be required for international time zones, urgent executive priorities, or international travel.