HR & Office Experience Coordinator (32hrs/wk: Mon.-Thurs.)

Location: On-site in the Richmond, Virginia office, Monday–Thursday; daily office presence is essential.

Company

hirify.global is a U.S. travel protection company building an AI-powered platform combining insurance, travel care, real-time information, and finance.

What you will do

• Own day-to-day Richmond office operations, including supplies, kitchen inventory, mail, deliveries, equipment, maintenance, vendors, catering, invoices, and visitor support.
• Identify and resolve office issues proactively and improve daily workplace operations.
• Coordinate employee experience initiatives, events, celebrations, engagement activities, vendors, catering, supplies, setup, and logistics.
• Support onboarding and offboarding, employee records, HR system updates, documentation, scheduling, equipment coordination, and routine HR administration.
• Provide recurring administrative and operational support to the VP of Claims & CX and the Claims & CX teams, including processing documents, printing, scanning, and shipping.

Requirements

• 2–4 years of experience in office administration, office management, employee experience, or a similar role.
• Highly organized, detail-oriented, and able to manage multiple priorities effectively.
• Proactive, resourceful, hands-on, independent, and able to solve problems and take ownership.
• Strong interpersonal and communication skills, with a service-oriented mindset.
• Comfort supporting multiple stakeholders and adapting to changing priorities.
• Comfort with Google Workspace, Slack, and other digital tools.

Nice to have

• Experience coordinating events or employee engagement activities.
• Experience working in a fast-growing company or startup.

Culture & Benefits

• Part-time schedule of 32 hours per week, Monday–Thursday.
• Hands-on, execution-focused work in an organized and welcoming office environment.
• Close partnership with the US HR Manager and support for the VP of Claims & CX and related teams.