Executive & Personal Assistant to the CEO (Hybrid)

Location: Jersey City, NJ, with regular in-person work; New York, New York, United States also listed. The role combines in-person and remote work.

Compensation: Hourly, flexible based on experience.

Company

Hone is an online medical clinic focused on healthcare transformation, longevity, and helping people take control of their health through scientific advances.

What you will do

• Manage the CEO’s email and calendar through delegate access, applying preferences and escalating appropriately.
• Track requests waiting on the CEO, send materials, and follow up so work does not stall.
• Run the Friday speaker program, including sourcing speakers, preparation calls, honorarium payments, and scheduling.
• Schedule internal meetings, prepare briefs, and follow up with action-item owners.
• Handle recurring personal upkeep, shipping of business materials, miscellaneous requests, and repeatable process documentation.
• Coordinate recurring touchpoints with partner teams as assigned.

Requirements

• Several years of experience supporting a founder or senior executive, including managing email and calendars.
• Comfort with hands-on personal tasks and a practical, no-ego approach.
• Proactive and fast execution, with the ability to respond quickly and close loops independently.
• Sound judgment and discretion when handling confidential business and personal information.
• Based in or near Jersey City and able to work in person regularly.
• Fluent in Google Workspace and Slack.

Nice to have

• Experience with Asana and AI tools.

Culture & Benefits

• Remote-first work environment with approximately 15 hours per week initially, split between in-person and remote work, with hours able to increase based on success.
• Fast-paced, high-growth environment emphasizing customer focus, clear communication, collaboration, calculated risk-taking, and continuous learning.
• Independent Contractor (1099) arrangement initially, with potential conversion to full-time employment including salary and benefits based on performance.
• Full-time regular employees may receive competitive compensation, equity options, health, dental, vision, disability, life, FSA, and LSA benefits.
• Additional full-time benefits include federal holidays, uncapped time off for exempt employees, technology-tool budgets, sponsored activities, and waived Hone membership fees. These benefits do not apply to independent contractors or part-time employees.

Hiring process

• Start date is as soon as possible.
• Reports directly to the CEO.