Executive Assistant and Office Manager (Fintech)

Location: New York, NY; on-site Monday through Thursday

Base compensation: $95,200–$142,800 per year; 25% annual bonus target and company RSUs.

Company

hirify.global develops blockchain-native financial products and AI-driven automation for loans, tokenized funds, consumer finance, and capital markets.

What you will do

• Provide comprehensive executive and administrative support to the CEO and CFO, managing schedules, priorities, and daily needs.
• Manage complex calendars across multiple time zones, coordinating meetings with investors, board members, and senior executives.
• Arrange domestic and international travel, including itineraries, transportation, expense reports, and schedule changes.
• Oversee daily operations for the New York City office of approximately 50 employees, including vendors, building management, supplies, equipment, workplace services, onboarding, and ad-hoc IT support.
• Plan executive and departmental offsites, leadership gatherings, and office events, including budgets, venues, catering, agendas, and vendors.
• Own special projects and cross-functional initiatives supporting leadership.

Requirements

• 5+ years of experience supporting C-suite executives in a fast-paced corporate environment, including complex calendars, frequent travel, and competing priorities.
• Experience coordinating high-level meetings with board members, investors, or senior leadership.
• Strong organization, sound judgment, written and verbal communication, discretion, and proficiency in Google Workspace, Zoom, and Slack.
• Ability to work on-site in the New York City office Monday through Thursday.
• Proactive, ownership-oriented approach; ability to anticipate needs, work through ambiguity, remain calm under pressure, and handle tasks of any size.
• Compliance with company security policies and data handling procedures.
• Completion of mandatory security awareness training within required timeframes.
• Prompt reporting of suspected security incidents or suspicious activity to the Security team.
• Must be authorized to work in the United States; work visa sponsorship is not available.

Nice to have

• Experience with publicly traded companies, financial services, fintech, or high-growth technology businesses.
• Familiarity with board meeting coordination, corporate governance calendars, workplace operations, or event planning.

Culture & Benefits

• Medical, dental, and vision coverage, with fully employer-paid premiums on select plans.
• HSA, FSA, Dependent Care FSA, 401(k), commuter benefits, life insurance, and disability insurance.
• 11 observed holidays, PTO, and up to 12 weeks of paid family leave.
• Continuing education reimbursement.
• Quarterly-paid annual bonus target and company equity in the form of RSUs.