Executive & Recruiting Coordinator (Fintech)

Location: Based in Palo Alto, California, with a hybrid work approach combining in-office collaboration and remote work. Occasional flexibility outside standard business hours is required for executive schedules or candidate needs.

Salary: $100,000–$120,000 base salary per year, plus equity and benefits.

Company

hirify.global is a profitable fintech platform modernizing trucking and logistics by helping owner-operators and small fleets save on fuel and process payments.

What you will do

• Manage calendars and day-to-day scheduling logistics for the CEO and Head of Product.
• Own interview scheduling for middle- and final-stage candidates and provide a responsive candidate experience.
• Coordinate candidates, recruiters, interviewers, executives, and other stakeholders to keep hiring processes moving.
• Identify conflicts, track open items, communicate changes, and close coordination loops.
• Support executive meetings, candidate visits, team gatherings, company events, travel, expenses, and meeting preparation.
• Document processes and use AI and automation to improve scheduling, communication, and follow-through.

Requirements

• 2+ years of experience in recruiting coordination, executive support, administrative coordination, or another fast-paced, detail-oriented role.
• Experience managing complex calendars and coordinating multiple stakeholders with competing priorities.
• Excellent written and verbal communication, with professional judgment when representing hirify.global to candidates, executives, and external partners.
• Strong organization and attention to detail, including the ability to manage multiple processes without losing track of commitments.
• Proactive ownership, sound judgment, discretion, composure, and a genuine service orientation.
• Comfort working in an intense, fast-moving environment with frequently changing priorities.
• Interest in using AI and technology to improve workflows and reduce manual work.
• Experience with Google Workspace, Slack, and an applicant tracking system.

Nice to have

• Familiarity with Claude and Ramp.

Culture & Benefits

• High expectations, close collaboration, and visible impact across executive and recruiting functions.
• Equity, multiple health benefit options, Responsible Time Off, and 401(k) matching.
• Commuter benefits, lunches, snacks, and support for meaningful career growth.
• Annual company offsite event, Mudfest.