Recruiting Coordinator (AI)

Location: Nashville, Tennessee, United States; on-site at least four days per week

Base pay: $24.00–$29.00 per hour

Company

hirify.global develops artificial intelligence and technologies for parking, mobility, retail, hospitality, and real estate.

What you will do

• Manage high-volume, multi-stage interview scheduling across multiple time zones, including virtual loops, on-site interviews, panels, and debriefs.
• Partner with recruiters, hiring managers, executive assistants, and interview panels to align workflows and prevent scheduling bottlenecks.
• Serve as the primary scheduling contact and provide clear, empathetic communication throughout the interview lifecycle.
• Resolve cancellations, conflicts, and logistical issues while maintaining pipeline momentum and a seamless interview-day experience.
• Manage requisitions, job templates, candidate stages, records, notes, and data integrity in the ATS.
• Use AI tools and scheduling automations to improve hiring workflows, documentation, coordination guides, and talent acquisition initiatives.

Requirements

• 2+ years of recruiting coordination, talent acquisition operations, or related high-volume scheduling experience in a fast-paced corporate setting.
• Ability to prioritize competing requests, manage high-volume calendar logistics, and maintain accuracy and attention to detail.
• Hands-on experience with generative AI tools and modern automations for improving routine workflows and operational output.
• Sound judgment, independent problem-solving, and the ability to escalate roadblocks appropriately.
• Excellent written and verbal communication skills with an empathetic, candidate-first approach.
• Experience with modern Applicant Tracking Systems, including pipeline, requisition, and candidate-record management.
• Intermediate or higher proficiency with Google Workspace or Microsoft Office 365, including advanced calendar management.
• Strong interpersonal and cross-functional collaboration skills.
• Continuous-improvement mindset with experience identifying operational pain points and implementing modern solutions.

Nice to have

• Experience with Greenhouse ATS and automated scheduling platforms.
• Experience building or customizing AI prompts, automated email sequences, or workflow integrations.
• Experience supporting virtual and on-site interview logistics, candidate travel arrangements, and visitor hosting.

Culture & Benefits

• Office-first model requiring employees to work on-site at least four days per week.
• In-person collaboration focused on innovation, culture, and the Member experience.
• Inclusive environment where everyone has a voice and the best idea wins.
• Potential access to healthcare benefits, a 401(k) plan, disability coverage, life insurance, stock options, and bonus plans.
• hirify.global may use an automated employment decision tool to assess candidates, with data retained as reasonably necessary for that process.
• Reasonable accommodations are available during the hiring process.