Talent Coordinator

Location: San Francisco, CA, United States; onsite. Relocation assistance is available for successful applicants moving to San Francisco, with visa and green card support where applicable.

Salary: $75K–$100K per year, plus equity.

Company

hirify.global builds AI products that help companies solve complex contracting problems and recently raised a Series B after growing 6x in 12 months.

What you will do

• Own full-cycle coordination for 50+ open roles, scheduling calls, interviews, panels, onsites, work trials, and executive conversations, typically within 24 hours.
• Prepare candidates, interviewers, hiring managers, recruiters, and executives with accurate context, materials, scorecards, confirmations, and follow-ups.
• Maintain candidate experience through timely communication, rescheduling, travel, onsite logistics, and work-trial coordination.
• Keep Ashby accurate by maintaining candidate stages, interview records, scorecards, statuses, feedback, and next steps.
• Build recruiting reports covering pipeline health, scheduling and hiring time, interviewer load, offers, and funnel conversion.
• Improve and automate workflows using Ashby, templates, scheduling tools, AI tools, and recruiting operations processes; coordinate NDAs, agreements, offer handoffs, and recruiting events.

Requirements

• Proven track record of being highly organized and polished through recruiting coordination, executive assistant work, high-volume operations, or equivalent experience; exceptional new graduates will be considered.
• Experienced candidates should have worked in a hypergrowth organization with a lean team and maintained quality as volume and pace increased.
• New graduates should have led school programs, extracurricular activities, teams, student organizations, or major programs or events while performing strongly academically.
• Exceptional attention to detail and accountability when managing schedules, time zones, interviewers, candidate communications, and ATS data at high volume.
• A systems mindset with experience building systems, templates, or workflows that made work faster or more reliable.
• Required: fluency with tools and ability to learn new ones quickly, including Google Workspace, Slack, spreadsheets, and AI tools.
• Ability to build clean reports, identify inaccurate data, explain findings, communicate clearly with executives, candidates, and interviewers, and provide service-oriented support.
• Exceptional work ethic and availability to support interviews across time zones from early morning to late evening as priorities change.
• Calm, organized, and accountable under pressure, with a habit of fixing errors and improving systems to prevent recurrence.

Nice to have

• Experience with an applicant tracking system such as Ashby.

Culture & Benefits

• High-responsibility startup environment with fast growth, high standards, urgency, and a do-what-it-takes approach.
• Meaningful equity in a rapidly scaling company.
• Comprehensive medical, dental, and vision coverage, plus HSA, FSA, and life insurance.
• 401(k) program, commuter benefits, and unlimited PTO.
• Downtown San Francisco office with catered lunch five days a week, premium snacks and coffee, an in-building gym, and a dog-friendly environment.
• Relocation assistance for moves to San Francisco and visa and green card application support where applicable.