Program Coordinator I

Location: College Station, Texas, United States; on-site presence required and remote work is not eligible.

Salary: $45,000 annually; proposed minimum salary of $3,750 monthly.

Company

hirify.global is part of the Texas A&M University System and supports agriculture and life sciences through research, education, extension, and service.

What you will do

• Coordinate prospective student visits, departmental tours, recruitment events, orientations, open houses, onboarding, and admitted-student activities.
• Respond to prospective student and graduate applicant inquiries and provide information about academic programs, research opportunities, facilities, and student resources.
• Support graduate admissions and enrollment by tracking application materials, maintaining records, updating spreadsheets, and coordinating communications.
• Coordinate room reservations, departmental vehicle reservations, shipments, mail distribution, maintenance requests, facility work orders, and operational records.
• Provide administrative, clerical, instructional, classroom, equipment, supply, and disability-accommodation support to faculty, staff, and graduate students.
• Perform other related duties supporting departmental programs, student services, and operational needs.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience, plus two years of related experience in program coordination, student services, administrative support, or a related field.
• Strong organizational skills, attention to detail, ability to manage multiple priorities, meet deadlines, maintain accurate records, and protect confidentiality.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Excellent interpersonal, verbal, written communication, and customer service skills for working with faculty, staff, students, visitors, and prospective students.
• Ability to coordinate meetings, events, orientations, and recruitment activities.
• Ability to work independently and collaboratively, multitask, adapt to changing priorities, and support multiple departmental functions.
• Employment is contingent on credential verification and completion of a criminal history check.
• If employment visa sponsorship is required, applicable H-1B fees and Texas filing restrictions may affect eligibility; Texas A&M AgriLife will not pay the stated $100,000 fee.

Nice to have

• Three to five years of related professional experience.
• Experience in a university or academic department.
• Familiarity with student recruitment, graduate admissions, enrollment processes, student engagement programs, university administrative systems, policies, and procedures.
• Experience coordinating student events, orientations, recruitment activities, academic programs, scheduling, recordkeeping, spreadsheets, and office operations.

Culture & Benefits

• Full-time, on-site staff position funded through grants or contracts; continued employment depends on ongoing funding and satisfactory performance.
• Flexible work schedules may be available depending on the role, but remote work is not available.
• Health, dental, vision, life, and long-term disability insurance with employer premium contributions.
• 12–15 paid holidays, up to 8 hours of sick leave per month, and at least 8 hours of vacation per month.
• Teacher Retirement System of Texas enrollment, wellness initiatives, and professional development through Aspire, LinkedIn Learning, and internal programs.

Hiring process

• Submit complete application data or a complete resume; incomplete applications may be rejected.
• Required documents: CV/resume, cover letter, list of references, and certifications or additional documentation if applicable.
• Applications are subject to institutional review, credential verification, and a criminal history investigation.