Operations Coordinator (Bioscience and Information Technology)

Location: Baltimore, MD, United States. Work is performed during normal business hours Monday–Friday, excluding Federal holidays; telework may be authorized with approval from the Task Leader, COR, and Contracting Officer.

Salary: $45,000–$50,000 USD annually.

Company

hirify.global is a bioscience and information technology company developing translational research, biomedical informatics, and data science applications for research centers and healthcare organizations.

What you will do

• Coordinate administrative, personnel, travel, training, procurement, property, and office support actions for the NIA Intramural Research Program.
• Prepare, route, track, and maintain documentation for appointments, renewals, promotions, transfers, terminations, credentialing, visas, incentives, and other personnel actions.
• Plan meetings, workshops, and courses, including scheduling, room and audiovisual reservations, WebEx arrangements, agendas, participant communications, and minutes.
• Maintain calendars, databases, spreadsheets, records, SharePoint content, tracking systems, and fiscal-year documentation.
• Process supply, equipment, maintenance, reimbursement, and purchase requests; monitor orders, receiving documentation, inventories, and property records.
• Research and analyze administrative processes, prepare reports, presentations, budget summaries, and workflow materials, and coordinate special projects and responses to data calls.

Requirements

• Minimum of a B.A. or B.S. degree and/or equivalent education, skills, and relevant years of experience.
• Ability to coordinate administrative workflows and provide procedural and informational support.
• Ability to prepare and manage personnel, budget, travel, procurement, property, and records documentation.
• Ability to develop and maintain databases, spreadsheets, calendars, tracking systems, and reports.
• Ability to research policies and procedures, analyze information, and communicate guidance to staff.
• Ability to work full time during normal business hours Monday–Friday, excluding Federal holidays.
• Weekly meetings with lab members are required to present updates and provide reports as needed.

Culture & Benefits

• Flexible work schedule; telework may be authorized with required approvals.
• 100% medical, dental, and vision coverage for employees.
• Paid time off and paid holidays.
• 401(k) match of up to 5%.
• Educational benefits for career growth, employee referral bonus, and flexible spending accounts.