Executive Assistant to the Provost and Executive Vice President of Academic Affairs

Location: In-office position in Stephenville, Texas, United States. Monday–Friday, 8:00 a.m.–5:00 p.m., with additional hours as required, including occasional evenings and weekends.

Salary: $49,000–$55,000 annual base salary, commensurate with experience and subject to funding availability and negotiation.

Company

hirify.global is a doctoral national comprehensive university within the Texas A&M University System, with campuses in Stephenville, Fort Worth, Bryan, and Waco and an online community.

What you will do

• Manage the Provost’s calendar, meetings, appointments, events, and scheduling priorities.
• Serve as the primary contact for the Provost’s Office, managing correspondence, email, phone inquiries, and communication with university and system stakeholders.
• Prepare meeting agendas, materials, and documentation; attend meetings, record minutes, and follow up on action items.
• Coordinate the Provost’s travel, including transportation, accommodations, itineraries, reimbursements, and expense reconciliation.
• Support academic leadership searches, consultant projects, external visitor programming, contracts, and memoranda of understanding.
• Coordinate special events, conferences, and ceremonies hosted by the Provost’s Office while maintaining confidential information.

Requirements

• Bachelor’s degree from an accredited institution in an applicable field, or an equivalent combination of education and experience.
• At least four years of experience as an executive assistant or in a similar administrative or managerial role.
• Exceptional organizational, multitasking, and time-management skills.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to maintain confidentiality, exercise sound judgment, and act professionally with discretion.
• Timeliness and attention to detail in a fast-paced environment.
• Must work in the Stephenville, Texas office and serve as a Campus Security Authority.

Culture & Benefits

• Full-time staff position with a comprehensive benefits package for full-time and qualifying part-time employees.
• Work in an academic community focused on teaching, research, service, innovation, collaboration, and inclusive growth.
• Additional work may be required during occasional evenings and weekends to meet operational needs.
• All positions are security-sensitive and require a criminal history investigation and verification of credentials and other required information.
• hirify.global will not pay the $100,000 H-1B petition fee; future H-1B sponsorship may also be affected by a Texas filing moratorium.

Hiring process

• Submit one complete online application; changes or additional documents cannot be made after submission.
• Include a cover letter or letter of interest, curriculum vitae or resume, and at least three current professional references with full contact information.
• Applications must contain all requested data; incomplete applications or entries stating “See resume” will not be considered. Initial review begins immediately and continues until the position is filled.