Executive Assistant

Location: Hybrid role in Gardiner, New York, United States

Salary: $80,000–$90,000 per year

Company

SP Industries Inc., an ATS Company, provides scientific products and operates according to the values of People, Process, and Performance.

What you will do

• Manage complex executive calendars, appointments, meetings, agendas, logistics, room bookings, and catering.
• Prepare, edit, format, consolidate, and distribute presentations, reports, spreadsheets, correspondence, and other business documents.
• Track action items and assignments, follow up with stakeholders, and prepare status reports.
• Maintain electronic and physical filing systems and handle sensitive and confidential information with discretion.
• Coordinate domestic and international travel, including flights, accommodations, itineraries, and expense documentation.
• Support corporate meetings, events, employee engagement activities, general administration, and compliance with business, health, safety, and environmental policies.

Requirements

• Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.
• Minimum two years of experience in an administrative, executive assistant, or office support role.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.
• Strong organizational, administrative, and time management skills with exceptional attention to detail.
• Ability to prioritize competing demands, meet deadlines, work independently with minimal supervision, and contribute to a collaborative team.
• Excellent interpersonal, verbal, and written communication skills for working with employees, leaders, customers, and external stakeholders.
• Sound judgment, confidentiality, initiative, strong customer service orientation, and a proactive, solutions-focused approach.
• Compliance with health, safety, and environmental procedures, required training, protective equipment rules, and incident-reporting responsibilities.

Culture & Benefits

• Fast-paced environment focused on people, process, performance, ethical conduct, and employee development.
• Health and welfare benefits including life, health, dental, and vision coverage.
• 401(k) with company match, annual paid time off, and paid holidays.
• Career advancement opportunities and tuition assistance.
• Equal employment opportunity and affirmative action employer.