Law Department Executive Assistant

Location: Hybrid role with 3 days in the New York office and 2 days working from home; preferred location is Hudson Yards, New York. Candidates must be legally authorized to work in the United States without current or future employer sponsorship.

Salary: $81,580–$122,365 base pay, with potential eligibility for additional incentive compensation.

Company

hirify.global provides insurance and related financial services, with a focus on well-being, professional development, inclusion, and ethical workplace practices.

What you will do

• Provide proactive administrative support to several Law Department executive leaders with professionalism and discretion.
• Manage calendars, schedule meetings, coordinate logistics, resolve conflicts, and respond to internal and external requests.
• Arrange flights, car services, hotels, and reimbursable expenses.
• Prepare correspondence, reports, presentations, and other materials while managing deadlines and changing priorities.
• Coordinate purchase orders and vendor payments with the sourcing team and other stakeholders.
• Support special projects and provide backup support to the Chief Legal Officer’s Executive Assistant as needed.

Requirements

• Bachelor’s degree in business administration or a related field, or relevant experience.
• 5+ years of experience as an Executive Assistant, preferably supporting senior executives.
• Strong judgment, integrity, confidentiality, discretion, diplomacy, interpersonal communication, and problem-solving skills.
• Strong organizational skills, attention to detail, ability to multitask, and ability to manage competing priorities.
• Knowledge of audiovisual setup, including video conferencing, and ability to collaborate with the AV team.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with project management and event coordination.
• Ability to work independently and as part of a team, including flexibility outside regular business hours when needed.

Culture & Benefits

• Hybrid schedule with 3 days in the office and 2 days working from home.
• Full-time eligible employees may receive company benefits and supportive well-being resources.
• Opportunities for skill-building, leadership development, philanthropy, and career growth.
• Inclusive workplace with diverse colleagues and high ethical standards.
• Reasonable accommodations are available for qualified applicants and employees.

Hiring process

• Current Guardian employees must apply through the internal Jobs Hub in Workday.
• Applicants may opt out of AI-assisted preliminary screening by emailing MyHR@glic.com within ten business days of applying and providing their name and job requisition identification number.