Executive Assistant

Location: Remote in the United States, listed as US-DC-Remote Location

Salary: $44.16–$69.00 per hour, plus eligibility for bonus, stock, and benefits.

Company

hirify.global Technologies develops and supports scientific and technology solutions and operates in a professional, highly confidential business environment.

What you will do

• Support the VP of Sales, Marketing and Business Development as a trusted administrative partner and gatekeeper.
• Manage complex calendars, confidential correspondence, expense reports, domestic and international travel, itineraries, and agendas.
• Coordinate staff and departmental meetings, including scheduling, agendas, video conferencing, materials, and summaries.
• Support departmental operations and special projects, including purchase orders, budget tracking, and administrative workflows.
• Represent the organization with customers, partners, collaborators, and industry stakeholders, including at conferences and executive engagements.
• Coordinate team meetings, leadership off-sites, department events, and employee engagement activities.

Requirements

• 6+ years of experience supporting senior-level executives in a fast-paced, dynamic environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Professionalism, adaptability, discretion, sound judgment, and integrity when handling sensitive and confidential information.
• Exceptional attention to detail, proactive problem-solving skills, and the ability to anticipate executive needs.
• Ability to build trusted, collaborative relationships with Executive Assistants and cross-functional stakeholders at all levels.

Nice to have

• Experience in the Biopharma, Medical Device, or Scientific industries.

Culture & Benefits

• Full-time weekly schedule with the option to work remotely.
• Occasional travel may be required; the shift is during the day.
• Eligibility for bonus, stock, and benefits.
• No end date is specified for the position.
• Inclusive, merit-based workplace with accessibility support available during the application and interview process.

Hiring process

• Applications are accepted until at least November 12, 2026, or until the job is no longer posted.
• Recruiters can provide the specific pay range for the preferred location during the hiring process.