Executive Administrative Assistant (HVACR)

Location: Sidney, Ohio, USA; hybrid eligible with at least three days per week in the office

Company

hirify.global develops sustainable climate technologies, HVACR systems, cold-chain solutions, controls, software, and monitoring products.

What you will do

• Manage executive calendars, meetings, travel arrangements, expenses, and last-minute schedule changes.
• Organize meetings, department communications, and events, including venues, accommodations, meals, and meeting technology.
• Prepare meeting materials, reports, agendas, correspondence, presentations, manuals, and other documents.
• Answer phones, prioritize interruptions, manage inquiries, and follow up with departments.
• Maintain organizational charts and contact lists, manage breakrooms and supplies, and coordinate activities across departments.

Requirements

• Associate degree and at least five years of administrative experience supporting executive leadership, or an equivalent combination of education and experience.
• Intermediate to expert knowledge of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Advanced communication-equipment skills, especially for conference rooms and meetings.
• Experience building relationships and partnering with executives, handling confidential information with integrity and discretion.
• Strong attention to detail, accuracy, discipline, timely follow-through, problem-solving, organization, prioritization, multitasking, and time management.
• Ability to work independently and as part of a team in a dynamic, agile environment.
• Clear, concise verbal and written communication skills and the ability to interact professionally with internal and external contacts at all levels.

Nice to have

• Ten years of administrative experience supporting executive leadership.
• Oracle experience.
• Ability to create organized, visually appealing, and creative PowerPoint presentations.
• Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders.
• Ability to apply critical thought to business activities and develop recommendations.

Culture & Benefits

• Collaboration-first hybrid arrangement with flexibility to adjust office days based on business needs.
• Medical, dental, and vision insurance, 401(k), and other flexible benefits.
• Flexible time off, paid parental leave, vacation, and holiday leave.
• Professional development from onboarding through senior leadership, with an emphasis on inclusion, belonging, passion, openness, and collaboration.
• Employment is limited to candidates legally authorized to work in the United States; visa sponsorship is not provided, and candidates requiring current or future sponsorship are not eligible.