Senior Administrative Assistant (Biotechnology)

Location: Boston, MA, United States. Hybrid work is available remotely up to two days per week, or the role may be performed on-site five days per week with ad hoc flexibility.

Base salary: $89,600–$134,400 per year, with eligibility for an annual bonus and annual equity awards.

Company

Vertex is a global biotechnology company investing in scientific innovation and developing better outcomes for patients.

What you will do

• Provide independent administrative and business support to a Senior Vice President, managing confidential and critical information.
• Manage complex calendars, appointments, communications, travel, meetings, and logistics while resolving scheduling issues.
• Coordinate activities across departments and with external stakeholders, following up on deadlines and removing administrative roadblocks.
• Prepare agendas, meeting materials, minutes or notes, pre-reads, and PowerPoint presentations.
• Process group purchase orders, invoices, and contracts; support visitor registration and department onboarding.
• Improve administrative processes, guide less experienced colleagues, and build productive relationships across the organization.

Requirements

• Typically a high school or secondary school education.
• Typically 5 years of experience, or an equivalent combination of education and experience.
• Advanced knowledge of Microsoft Office products.
• Advanced time-management and organizational skills, with the ability to independently prioritize, multitask, and meet changing or competing timelines.
• High attention to detail and advanced verbal and written communication skills.
• Exceptional interpersonal skills, especially when working with senior executives.
• Ability to handle highly confidential and sensitive information.

Culture & Benefits

• Continuous learning and encouragement to stay informed about AI, technology, automation, and industry trends.
• Medical, dental, and vision benefits; generous paid time off; and week-long summer and winter company shutdowns.
• Educational assistance programs, including student loan repayment, a commuting subsidy, matching charitable donations, and 401(k).
• Hybrid or on-site flexibility is governed by the Flex @ Vertex Program and may change over time.
• Annual bonus and equity award eligibility; some roles may also qualify for overtime pay under applicable requirements.

Hiring process

• Applicants requiring accommodation for the hiring process or essential job functions should contact the recruiter, hiring manager, or Talent Acquisition.