Executive Assistant for Co-Founder (Entertainment)

Location: Full-time, in-person in Calabasas and Chatsworth, California; ability to commute to both locations required.

Salary: $80,000–$100,000 per year.

Company

hirify.global is hiring for its Executive Team to support co-founder Laura Avila across professional and personal affairs.

What you will do

• Manage business and personal calendars, appointments, events, and scheduling conflicts.
• Coordinate domestic and international business travel, itineraries, and logistics.
• Build and maintain project trackers covering priorities, owners, next steps, deadlines, and status updates.
• Convert meeting notes and requests into action items; follow up, flag dependencies and overdue work, and identify decisions requiring attention.
• Coordinate special projects with internal teams, external contacts, and vendors; prepare meeting materials, take notes, and maintain records.
• Handle communications, public outings, personal appointments, errands, and occasional household or service-provider coordination.

Requirements

• 3+ years of experience supporting a high-level executive.
• Experience coordinating projects and maintaining trackers for priorities, deadlines, and follow-ups.
• Strong Google Workspace skills, including Sheets, Docs, and Calendar; AI proficiency and willingness to learn project-management tools.
• Excellent written and verbal communication, organization, and attention to detail.
• Ability to prioritize, adapt, and handle multiple requests in a fast-paced environment.
• Discretion with sensitive personal and business information.
• Resourcefulness, critical thinking, urgency, follow-through, collaboration, and confidence handling unfamiliar tasks.
• Ability to work in person in Calabasas and Chatsworth, California, and commute to both locations.

Nice to have

• Experience supporting someone in entertainment, beauty, or a creative space.
• Interest in beauty, fashion, or entertainment.

Culture & Benefits

• Employee position with a typical schedule of 40 hours per week.
• Specific working times will be discussed during the interview.
• Reports directly to the co-founder and has no direct reports.
• Personal support may include occasional household coordination, but estate management is not the focus.