Senior Operations Officer (Executive Support, Project Coordination & Systems Integration)

Location: Remote; works on US Eastern Time. Candidates based in Virginia or Washington, DC are preferred.

Salary for US candidates: $93,636–$104,367 per year.

Company

hirify.global is a global justice and citizen empowerment organization focused on social change.

What you will do

• Partner with the COO by managing calendars, inboxes, travel, expenses, daily workflows, briefings, decision summaries, and board materials.
• Coordinate leadership meetings, Operations check-ins, planning cycles, and board preparation, ensuring agendas, notes, decisions, and actions are documented.
• Track interconnected workstreams, dependencies, commitments, follow-ups, bottlenecks, and leadership attention points.
• Coordinate cross-functional initiatives across Finance, People & Culture, Compliance, and Operations Support, and independently manage defined projects from planning through delivery.
• Design and maintain integrated workflows using Asana, Notion, Slack, and AI to connect meetings, decisions, project tracking, and follow-up.
• Use AI and automation to reduce manual work while maintaining confidentiality, accuracy, human judgment, and consistent adoption of agreed systems.

Requirements

• 5+ years of experience in executive support, operations, or project coordination, ideally supporting senior leaders in a complex, fast-moving environment.
• Exceptional organization, follow-through, prioritization, judgment, adaptability, initiative, and problem-solving skills.
• Ability to manage defined projects, coordinate stakeholders without formal authority, and maintain progress as priorities shift.
• Daily AI use and confidence with Google Workspace, Slack, Asana, and Notion.
• Ability to synthesize complex discussions into concise notes, briefings, and actionable updates.
• Ability to handle sensitive HR, legal, financial, and board information responsibly and escalate compliance risks appropriately.
• Commitment to global justice, citizen empowerment, and social change.
• Excellent written and spoken English required.

Culture & Benefits

• Permanent full-time role in a remote organization using email, Google Docs, Slack, and Zoom.
• 5 weeks of paid vacation and 10 paid holidays per year.
• Up to US$3,000 per year for training and development.
• Up to US$1,500 per year for language development.
• Out-of-home workspace rental support.