Sr. Executive Assistant (Parts Supply)

Location: Onsite at the Corporate Headquarters in Wood Dale, Illinois, with a planned relocation to the Merchandise Mart in Chicago in early 2027.

Salary: $90,000–$105,000 annually, plus eligibility for a bonus.

Company

hirify.global is a global aerospace and defense aftermarket solutions company supporting commercial and government customers through Parts Supply, Integrated Solutions, Repair and Engineering, and Expeditionary Services.

What you will do

• Manage and optimize senior leaders’ calendars, anticipate needs, resolve conflicts, and protect executive focus.
• Serve as the first point of contact for internal and external inquiries and prepare communications and presentations.
• Prepare agendas, distribute materials, document meeting notes and action items, and track leadership deliverables.
• Coordinate complex travel arrangements and related administrative processes end to end.
• Identify process improvements and collaborate with other executive assistants to provide seamless leadership support.
• Handle confidential information and sensitive decisions with discretion and professionalism.

Requirements

• 5+ years of experience supporting senior executives in a fast-paced environment.
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong teamwork and effective collaboration across departments and administrative teams.
• Excellent judgment when escalating, acting independently, or declining requests.
• Clear and confident written and verbal communication skills.
• Proficiency with Microsoft Office 365, Teams, and travel/expense systems; enthusiasm for using AI tools such as CoPilot to improve productivity.
• Ability to remain calm under pressure and handle highly confidential information with discretion.
• Results-driven, adaptable, proactive, and skilled at problem-solving and decision-making.
• Ability to build relationships and contribute positively to a collaborative culture; candidates should adapt to a traditional business and office environment and perform the physical requirements of the role.

Culture & Benefits

• Full-time, exempt position in an office setting.
• Medical, dental, vision, life, and AD&D insurance.
• 401(k) retirement plan with employer match.
• Paid time off, holiday pay, and a competitive bonus package.
• Professional development and career advancement opportunities.
• Reasonable accommodations are available during employment and throughout the hiring process.