Talent & Operations Coordinator (AI)

Location: Palo Alto, United States; hybrid with in-person work required at least 3 days per week

Salary: $124K–$155K plus equity

Company

hirify.global is a frontier AI lab developing causal, multimodal general world models that learn to predict and interact with the world over long horizons, with applications across robotics, science, healthcare, education, gaming, and defense.

What you will do

• Own interview scheduling and coordination across teams and time zones, including virtual and in-person interviews and candidate travel.
• Serve as the main coordination point for candidates and provide a fast, thoughtful, high-touch interview experience.
• Maintain ATS and recruiting workflows, including scheduling, feedback collection, and pipeline tracking.
• Partner with recruiters and hiring managers to improve recruiting processes and coordination systems.
• Run new-hire onboarding, coordinate team events, offsites, and office logistics.
• Document internal processes, run people and operations programs, and support high-priority projects.

Requirements

• Experience in recruiting coordination, executive support, HR/people operations, or team operations.
• Experience in a high-growth startup or similarly fast-moving environment.
• Exceptional organization, time management, and attention to detail, with the ability to manage multiple priorities.
• Strong written and verbal communication skills and a warm, professional presence with candidates, leaders, and visitors.
• Strong ownership, proactive problem-solving, comfort with ambiguity, and the ability to move quickly.
• Hands-on experience with ATS, CRM, and project management tools, plus Slack and calendar/email systems; hirify.global uses Ashby.
• Staff are expected to work in the office at least three times per week.

Nice to have

• Experience supporting founders or senior leaders.
• Event planning, office management, or team-building experience.
• Experience using AI tools to improve personal workflows.

Culture & Benefits

• Hands-on role in a rapidly growing frontier AI lab with direct exposure to company-building.
• In-person collaboration is emphasized, with progress driven by solving problems together in the office.
• Equity is offered in addition to salary.