Executive Assistant

Location: Onsite in San Francisco, United States, five days a week downtown

Salary: $155K–$200K plus equity

Company

hirify.global develops software for complex systems engineering used by teams working in space, defense, automotive, aviation, and robotics.

What you will do

• Manage the CEO’s dynamic calendar, priorities, conflicts, and scheduling strategy.
• Handle and prioritize emails, calls, and other correspondence; draft responses when needed.
• Prepare agendas, briefing materials, and talking points for key meetings.
• Capture meeting notes, track follow-ups, and move decisions and action items forward.
• Maintain confidentiality while handling sensitive information with discretion and integrity.
• Coordinate travel, events, office logistics, personal tasks, and relationships across the company.

Requirements

• 6+ years of experience as an Executive Assistant supporting senior leaders in fast-paced environments.
• Exceptional organization and time-management skills.
• Strong written and verbal communication skills; professional communication style.
• Strong judgment and discretion, with comfort handling ambiguity and changing priorities.
• High attention to detail and a proactive, problem-solving mindset.
• Ability to anticipate needs and think several steps ahead.
• Technology-savvy and curious about modern tools that improve effectiveness.

Culture & Benefits

• In-office work in downtown San Francisco five days per week.
• Opportunity to work closely with the founder and gain exposure to company leadership.
• Opportunity to learn how a high-growth startup operates.
• Equity offered in addition to salary.