Executive Assistant - NADC (AI)

Location: United States; onsite at the NADC

Company

hirify.global is a premium golf equipment, gear, and apparel company whose global brands include hirify.global, Odyssey, TravisMathew, and OGIO.

What you will do

• Manage executive calendars, prioritize appointments, resolve scheduling conflicts, and coordinate flights, accommodations, and transportation.
• Screen and prioritize calls, emails, and messages; draft executive correspondence and maintain contact databases.
• Prepare agendas and materials and coordinate internal and external meetings and events, including vendors and follow-up.
• Deliver a high-quality visitor and local attendee experience for onsite meetings and events at the NADC.
• Conduct research and analysis, prepare presentations for audiences ranging from onsite teams to the Board of Directors, and support strategic initiatives.
• Handle executive information with strict confidentiality, sound judgment, and professional discretion.

Requirements

• Minimum of 5 years of experience in an administrative support role, preferably supporting an executive, high-level manager, or large department.
• High school diploma or GED required.
• Ability to prioritize tasks, manage multiple deadlines, work independently with minimal supervision, and solve problems proactively.
• Excellent organizational, communication, interpersonal, teamwork, and people skills, including the ability to interact with senior executives and navigate complex situations.
• Ability to maintain confidential information and exercise discretion with sensitive matters.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and CoPilot, as well as relevant software such as project management tools.
• Active use of AI for research and content creation or compilation.
• Knowledge of letter formats, grammar, spelling, and language usage, with the ability to produce accurate correspondence.
• Ability to use telephone, voicemail, conference call, video conference, and office equipment, and sometimes teach others to use office equipment.
• Ability to deliver high-caliber results and positively drive department and company operations through continuous improvement.

Nice to have

• Bachelor’s degree.
• Knowledge of Skye, SharePoint, Visio, and Adobe PDF.
• Project management experience.

Culture & Benefits

• Supportive and professional office workstation and work environment.
• Professional culture focused on innovation, premium craftsmanship, inclusion, diversity, belonging, respect, openness, and authenticity.
• Limited travel required.
• Occasional lifting and carrying of up to 25 pounds and regular lifting and carrying of up to 5 kg.