Administrative Operations Lead (AI)

Location: Palo Alto, California, United States; hybrid

Salary: $100,000–$150,000/year base salary

Company

hirify.global is building a full-stack AI cloud spanning data centers, hardware, and a cloud platform for AI teams. The company is headquartered in Helsinki and operates globally with offices in London and San Francisco.

What you will do

• Oversee daily administrative operations for the US organization and ensure staff have the resources needed to work effectively.
• Develop, implement, and improve administrative systems, procedures, and policies.
• Manage administrative spending and financial tracking for employees.
• Own procurement, including vendor selection, negotiation, and ongoing relationships.
• Oversee facilities management and maintain functional physical workspaces.
• Identify inefficiencies, implement solutions, and collaborate cross-functionally on organizational priorities.

Requirements

• Strong experience in administrative management or operations, ideally with increasing scope and responsibility, such as executive assistant experience.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Sound judgment and the ability to work independently with minimal day-to-day oversight.
• Excellent written and verbal communication skills.
• Ability to work cross-functionally and build relationships across the organization.
• Experience in a scaleup or other fast-paced, high-growth environment, with comfort handling ambiguity and shifting priorities.
• This is an individual contributor role with no direct reports.

Nice to have

• Familiarity with HR, finance, procurement systems, and vendor management platforms.

Culture & Benefits

• Hybrid work in Palo Alto, California.
• Cash and equity compensation with local benefits.
• Opportunity to work with engineers, researchers, and partners across the global AI ecosystem.
• International environment with more than 40 nationalities.

Hiring process

• Submit the application through the Careers page; applications sent by email are not accepted.
• There is no artificial application deadline, and hiring will proceed when a suitable candidate is found.