Office Coordinator (AI)

Location: Mountain View, hybrid workplace; this is an on-site role

Salary: $160K–$170K per year plus equity

Company

hirify.global builds AI models designed to run as efficiently as allowed by physics, improving AI quality and availability.

What you will do

• Manage mail, packages, deliveries, meeting rooms, office access, visitor procedures, supplies, and kitchen operations.
• Order food and kitchen supplies, monitor inventory, and coordinate breakfasts, deliveries, setup, and cleanup.
• Organize happy hours, team-building activities, celebrations, gifts, photography, video recording, and other employee events.
• Prepare workspaces, welcome new hires, provide office tours, and coordinate onboarding with IT and People teams.
• Manage badges, keys, access permissions, equipment collection, and access removal for departing employees.
• Review and track vendor invoices, coordinate timely payment with Finance, and maintain vendor, order, and expense records.

Requirements

• At least 2 years of experience in office administration, office coordination, hospitality, or a related role.
• Strong organizational skills, attention to detail, clear written and verbal communication, and a friendly, professional manner.
• Ability to manage multiple tasks and follow through with vendors and internal teams.
• Comfort working with invoices, expense records, and basic spreadsheets.
• Ability to lift and carry packages and supplies up to 25 pounds, with or without reasonable accommodation.
• Experience in a startup or fast-growing technology company and in planning company events.
• Familiarity with onboarding and offboarding, including coordination with IT and People teams.
• Must be able to perform the role in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.

Culture & Benefits

• Hybrid work with 4 weeks of accrued PTO, 12 company holidays, and up to 3 weeks of remote work.
• Medical, dental, vision, life, disability, travel, mental health, HSA, and FSA benefits, with company contributions and coverage varying by plan.
• Roth or pre-tax 401(k) with a 5% company contribution, plus a $1,500 annual professional development budget.
• Onsite team lunch and dinner Monday through Friday, daily commute coverage, monthly perk and connectivity reimbursements, and up to $1,000 for a remote home office setup.
• Up to 12 weeks of paid parental leave, pregnancy disability leave, flexible return-to-work hours, and a $6,000 family fund.