Executive Assistant (Property Services)

Location: Remote from the Philippines, including Metro Manila; working hours aligned with NZ hours

Salary: PHP 75,000–100,000 per month

Company

hirify.global operates a growing, founder-led property services group.

What you will do

• Manage the client’s inbox, calendar, scheduling, priorities, commitments, travel, and executive administration.
• Own open items, convert meeting outcomes into actions, chase inputs, and drive tasks through to completion.
• Coordinate one-on-ones and leadership meetings, prepare agendas, capture minutes, and track action ownership.
• Prepare letters, reports, presentations, proposals, property management agreements, and recurring client outputs.
• Support internal administration, team coordination, project assistance, and improvements to business processes.
• Update Squarespace content, assist with LinkedIn posts, and use AI tools to improve output speed and quality.

Requirements

• Proven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or in a similar role.
• Strong inbox and calendar management, follow-up discipline, task management, and experience supporting senior leaders or founders.
• Excellent written communication, document preparation, presentation formatting, and templating skills.
• High proficiency in Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting and administration systems.
• Excellent spoken and written English is required for regular verbal communication, voice notes, and real-time interaction with the client.

Nice to have

• Experience with MyHR and/or property management systems such as OPM.
• Familiarity with Squarespace and LinkedIn.
• Experience in a property, facilities, or service-based business.
• Strong AI literacy, including comfortable use of tools such as ChatGPT.

Culture & Benefits

• Full-time remote work from the Philippines with working hours aligned to NZ hours.
• High-agency role focused on bringing structure to a fast-moving, founder-led environment.
• Opportunity to support executive leadership, administration, operations, and projects as the role evolves.
• Work emphasizes initiative, disciplined follow-through, system improvement, and reducing operational friction.