Executive Assistant (AI)

Location: Arlington, Virginia, with a remote-optional arrangement limited to locations within the United States.

Starting salary: $75,000–$80,000 per year, depending on location, experience, skills, and other factors; the range excludes additional compensation and benefits.

Company

hirify.global is a media company focused on delivering trustworthy news and information with efficiency, clarity, and Smart Brevity.

What you will do

• Manage the COO’s calendar and priorities, resolve routine scheduling conflicts, and coordinate complex group meetings across teams.
• Own meeting logistics, invitations, materials, preparation, follow-ups, owners, deadlines, and unresolved dependencies.
• Coordinate business travel end to end, maintain accurate itineraries, and manage changes with relevant partners.
• Maintain project plans, timelines, and status updates while coordinating inputs, tracking progress, and surfacing risks and decisions.
• Research and synthesize information into briefs, presentations, updates, and internal or external communications.
• Support strategic initiatives and special projects, improve coordination and documentation, and handle sensitive information discreetly.

Requirements

• Experience managing executive calendars and priorities, with strong scheduling and logistics skills in a fast-moving organization.
• Excellent prioritization, time management, attention to detail, proactive planning, and adaptability as priorities change.
• Clear, concise communication and confidence coordinating with multiple executives, teams, and external contacts.
• Strong writing and editing skills, including preparing communications for different audiences and accurately representing an executive’s voice.
• Sound operational judgment: anticipate and solve routine problems, assess urgency, make decisions with limited guidance, escalate appropriately, and handle confidential information discreetly.
• Strong meeting coordination skills, including preparation, follow-ups, deadline tracking, and collaboration with executive assistants and accountable owners.
• Experience coordinating cross-functional projects and turning broad goals into organized plans with consistent follow-through.
• Ability to synthesize information and prepare clear written updates and presentations, with curiosity about business priorities and team collaboration.
• Comfort using Google Calendar, document, and collaboration tools to organize schedules and follow-ups.

Culture & Benefits

• Remote-optional work arrangement; the salary range accounts for possible locations within the United States.
• 401(k) with employer match, PPO and high-deductible health insurance, HSA contribution, dental and vision coverage, and telehealth services.
• Primary caregiver 12-week paid leave, generous vacation, holidays, and one mental health day per quarter.
• Annual learning and development stipend, AI literacy development, and a $100 monthly work-from-home stipend.
• Additional family-forming, health advocacy, employee support, and increased flexibility benefits for parents and caretakers.
• Virtual company-sponsored social events and an open, inclusive, diverse work culture.