Executive Administrative Assistant - Human Resources

Location: San Jose, California, United States; hybrid

Salary: USD 77,900–103,800 per year

Company

hirify.global builds large-scale storage systems and infrastructure for AI-driven data platforms, hyperscale data centers, cloud platforms, and enterprise environments.

What you will do

• Support the VP of Total Rewards and the VP of Talent Development & Inclusion with confidential, high-level administrative assistance.
• Manage calendars, identify scheduling conflicts, and coordinate internal and external meetings, off-sites, leadership forums, team connects, country visits, and other gatherings.
• Serve as the first point of contact for executive inquiries, triage routine matters, and manage correspondence and approvals.
• Manage expense reports, Statements of Work, Purchase Orders, and internal enterprise tools including Microsoft 365, Copilot, and SharePoint.
• Prepare briefing documents, meeting packets, agendas, background materials, travel itineraries, and logistics for executive business trips.
• Partner with executives and HR on special projects while building networks across peer administrators and the broader HR organization.

Requirements

• Demonstrated experience supporting one or more Vice Presidents or equivalent executives at a large company.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Highly organized, resourceful, detail-oriented, and able to manage multiple competing priorities simultaneously.
• Ability to work independently and unsupervised with minimal direction.
• Integrity, discretion, and professionalism when handling sensitive and confidential information.
• Excellent written and oral communication skills, with the ability to communicate clearly and concisely across organizational levels.
• Excellent time management and prioritization skills under pressure.
• Collaborative approach and ability to work across multiple departments and geographies.

Nice to have

• Experience supporting HR or People functions at a global technology company.
• Familiarity with AI productivity tools such as Microsoft Copilot or equivalent.
• Experience mentoring or guiding other administrative professionals.

Culture & Benefits

• Hybrid work in San Jose within a globally distributed environment, with flexibility in working hours to support executives across regions.
• Paid vacation and sick leave, medical, dental, and vision insurance, life, accident, and disability insurance.
• Flexible spending and health savings accounts, employee assistance programs, voluntary benefits, tuition reimbursement, and transit benefits.
• Employee stock purchase plan, 401(k) plan, and potential eligibility for short-term or long-term incentive programs and equity, depending on role and performance.
• Inclusive workplace with equal-opportunity and accessibility commitments.

Hiring process

• The anticipated application deadline is November 30, 2026, but the posting may close earlier if the position is filled.
• For an accommodation request, email jobs.accommodations@wdc.com with the requested accommodation, job title, and requisition number.