Legal Executive Assistant

Location: Remote - United States

Base salary: $95,000–$115,000 annually

Company

hirify.global is a financial services company providing life insurance, annuities, wealth management, and institutional asset management products and services through partnerships with financial professionals across the United States.

What you will do

• Provide executive-level administrative, organizational, and strategic support to the Chief Legal Officer and members of the Law Department.
• Coordinate the CLO’s schedules, priorities, presentations, commitments, appointments, events, meetings, agendas, travel arrangements, itineraries, and expense records.
• Support the Office of the Corporate Secretary with board and committee minutes, record keeping, and file management.
• Draft, edit, and proofread executive correspondence, presentations, and communications while handling highly confidential information.
• Support department onboarding, attorney rotations, technology training, electronic records, budgets, and the paralegal team.
• Leverage artificial intelligence and emerging technology to streamline workflows and improve executive effectiveness.

Requirements

• 7+ years of administrative support experience for senior-level executives required.
• High school diploma or equivalent required.
• Exceptional attention to detail, discretion with confidential information, and strong organizational, planning, problem-solving, and follow-through skills.
• Ability to work independently with minimal supervision, manage conflicting deadlines, adapt to ambiguity and shifting priorities, and learn continuously.
• Ability to collaborate and build relationships with leaders and associates across the organization.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to gain proficiency in company tools and systems.
• Ability to contribute process and procedure improvement suggestions.

Nice to have

• College degree or paralegal certificate.
• Paralegal skills.

Culture & Benefits

• Flexible hybrid work approach allowing employees to choose where they work best based on role and personal preference.
• Full-time employment with opportunities to develop broad knowledge of Law Department policies, procedures, and practices.
• Work involves collaboration with Information Technology, attorneys, paralegals, leaders, and associates across the organization.
• Equal employment and advancement opportunities are provided in accordance with applicable law.